CYCLON 2019

*registration is now closed*   

FAQ and GENERAL INFORMATION

WHAT IS CYCLON? 

Cyclon® is a 3-day cycle touring mini-vacation, which takes place over the August civic holiday long weekend - arrive Friday August 2nd and leave Monday August 5th 2019. It is the premier annual event of the Toronto Bicycling Network (TBN), a not-for-profit recreational cycling club with over 800 members. Both the club and Cyclon rely on volunteers to run events. Now in its 33rd year, Cyclon has previously visited Kingston, Ottawa, Peterborough, Barrie, Kitchener, St. Catharines, Guelph, Belleville and London.

This year Cyclon will be visiting Waterloo, a short 90-minute drive from Toronto, and staying on the Wilfrid Laurier University campusVisiting cyclists will be able to enjoy rides along the Grand River, past traditional Mennonite farms, and follow country routes to famous local landmarks including the St. Jacob’s Market and Elora Gorge. Waterloo Town Square has undergone significant renovation since 2006, and more adventurous cyclists may want to take the newly installed Light Rail Transit system linking Waterloo, Kitchener and Cambridge to explore other regions.

WHAT'S HAPPENING FOR CYCLON 2019?

Home base is Waterloo College Hall, a university residence within walking distance of the newly renovated Waterloo Town Square with restaurants, bars, and stores. The Uptown Loop is also nearby offering self-guided walking trails, as is a newly built LRT line for cyclists wishing to save their legs for more riding.

To enjoy some of the great restaurants in Waterloo, Cyclon members will organize local dinners for Saturday night. If you would like to volunteer to host a dinner, please email cyclon@tbn.ca.

NEW FOR 2019: This year our Sunday dinner event will be held at The Turret Wilfrid Laurier's newly renovated on campus dining hall. Black Tie Entertainment will be back to entertain us with their DJ skills. This year, we encourage you to dress up like your favorite singers and lip sync to fantastic songs while your friends party it up on the dance floor. This will be a great opportunity to spend time with new friends you have met on the weekend rides.

CYCLING

What are the tour routes like? Cyclon will feature 15-20 rides over four days. Following feedback from our 2018 event, our master route planners have been busy upgrading some routes to reduce traffic and provide more info on locale tourist attractions. As per previous years, cyclists will continue to enjoy Waterloo’s unique routes, featuring covered bridges, waterfront and off-road trails, country roads, and the opportunity to share the road with the occasional horse and buggy.


You will have your choice of a number of different cycling routes for each day of Cyclon. The routes range from about 40 to 110 km in length and are based on the TBN ride categories: Leisure Wheeler, Urban Roller, Short Tourist, Tourist, and Sportif. For more information on these categories, visit our website (www.tbn.ca). An experienced ride leader leads each tour. As in previous years, we will offer shorter rides on Friday afternoon and Monday morning for members who want to fit the most cycling into their long weekend.

When you arrive, you will receive a Cyclon information package which will contain a complete set of maps along with the phone number for the emergency support vehicle (SAG wagon) that will be on call and patrolling the routes. Downloadable route information will be available as well for those cyclists wishing to track their routes via electronic devices. In addition, the information package will contain maps to local attractions and services, and a complete schedule of weekend events.

VOLUNTEERING

Volunteering is a great way to meet people and help make the event as enjoyable as possible.  Here are some, but not all, areas where help will be required:

  • Friday during the day and evening to help with registration, set-up and running of the Friday night Meet‘n Greet events.
  • Friday to help orient those new to Cyclon during registration
  • Saturday and Sunday to lead stretch classes after the rides
  • Saturday night dinner hosts
  • Collect and collate photos from participants over the weekend for the buffet dinner display Sunday night
  • And, as always, we need ride leaders and sweeps!

    Volunteering is what makes this event possible.  If interested, please email cyclon@tbn.ca and we will be in touch.

    ACCOMMODATION

    We will be staying at Wilfrid Laurier University, Waterloo College Hall. The university residence is a smoke-free facility equipped with two sets of elevators on each floor, one on the east side and one on the west, to assist in moving your belongings in and out of the building. The building is air conditioned through an externally controlled system with temperature settings fixed by the university.

    Address:

    Waterloo College Hall/Wilfrid Laurier University
    88 Seagram Drive (Albert and Seagram)
    Waterloo, ON N2L 6N7

    Friday night events and breakfast will be hosted at the Granite Club, 99 Seagram Drive, conveniently located across the street from our residence. As the Granite Club carries an alcohol permit, we will be able to purchase drinks from the Club during our Friday night festivities.

    The university residence features two-bedroom suites with one single bed in each room, separated by a shared washroom. In addition, each room has its own sink and a work desk, which makes the space in each room quite limited.

    NEW FOR 2019: To enable a more comfortable stay and limit the need for key-sharing amongst our guests, some guests will be asked to store their bikes in the basement, while other guests will be allowed to share their suite with their bike. While we recognize that this may not be convenient for all guests, please understand that not all rooms are the same size, and that bike storage is other rooms may be essential for some cyclists. See also “Can I Choose my Suitemate?” and “What if I come on my own?”


    Virtual Tour of Residence Roomshttps://youtu.be/pPX2s2NoFu0

    The base cost includes a three night stay (Friday arrival to Monday departure).

    What if I want to stay extra nights? Participants wishing to extend accommodation to include the Thursday night before or Monday night following Cyclon will need to contact the university event co-ordinator directly. You will be placed in the same residence as scheduled by Cyclon during your stay but need to arrange key pick-up/drop-off and payment for these extra nights stay directly with Laurier.

    To Book Extra Nights Contact:

    Laurier Event Co-ordinator: Susan MacKenzie
    Phone: 1-519-884-0710 ext: 3958
    Email: smackenzie@wlu.ca


    What is provided in the bedroom? Each suite is comprised of two adjoining but separate bedrooms with a shared bathroom (see diagram). Each bedroom is equipped with bedlinens, pillow, pillow case, 2 blankets, and 2 towels. There are no facecloths, clothing hangers, or hair dryers in any of the bedrooms, so you may wish to bring your own. Dormitory pillows may not be very comfortable so it is recommended you bring your own. Refrigerators are available on each floor in the lounge area. No refrigerators are present in the rooms. There will be no cleaning service provided during our stay.

    NEW FOR 2019: Can I choose my suitemate? As part of the registration process, you will be asked for the name of the person with whom you wish to share a suite. Please continue to provide this information. The Cyclon committee will billet couples or parents with children to their own suite and assign bicycle storage to another room or suite. Singles will be allocated as much as possible to their own suites. Please include any specific requests in your registration details. Definitely – we prefer that you do. Simply indicate in the Cyclon registration form the name of the person with whom you wish to share a suite. Any children attending Cyclon will be billeted with their parents.

    What if I come on my own? If you do not indicate a suitemate on your registration form, you will be placed in a suite (2 adjoining but separate bedrooms with one shared bathroom) with a participant of the same gender, and when possible, of similar age and riding category. For 2019, where a suitemate is not indicated, you may be assigned to your own 2-Bedroom suite. This depends on suite availability.

    Is there Internet?: Yes. To obtain wireless internet access each participant must sign a “Use of Technology” form prior to receipt of an access code for use in their room. Do not expect high-speed wireless internet access in common areas.

    MEALS

    Breakfast will be catered at the Granite Club, located at 99 Seagram Drive, across the street from the residence.

    NEW FOR 2019: Recyclable paper plates and metal cutlery will accompany breakfast service to help reduce waste. Three breakfasts are offered for $45. A sample menu is as follows:

    Saturday, August 3rd  Sunday, August 4th  Monday, August 5th 
     

    Traditional OatmealTraditional Oatmeal
    Scrambled Eggs
    Hard Boiled Eggs
    Home Fries
    Sausages
    Pancakes, Syrup
    Assorted Cereals
    Milk
    Toaster Station with Jams
    Yogurt
    Coffee, Tea, Assorted Juices

     

    Traditional OatmealTraditional Oatmeal
    Scrambled Eggs
    Hard Boiled Eggs
    Bacon
    French Toast, Syrup
    Assorted Mini Pastries
    Assorted Cereals
    Milk
    Toaster Station with Jams
    Yogurt
    Coffee, Tea, Assorted Juices

     

    Traditional Oatmeal

    Scrambled Eggs

    Hard Boiled Eggs

    Ham

    Gluten Free Frittata

    Potato Patties

    Assorted Cereals

    Milk

    Toaster Station with Jams

    Yogurt

    Coffee, Tea, Assorted Juices


    Sunday Karaoke Dinner Buffet - planned menu - subject to change:

    Sunday Banquet Dinner, August 4th 
                

    Roast Beef

    Chicken Supreme

    Stuffed Peppers

    Whole Wheat Rolls & Butter

    Spinach Salad with Cranberries/Mushroom/Red Onion,

    Wilf’s Signature Salad with Avocado/Yellow Pepper/Tomato,

    Vegan bean minestrone

    Baked potato with toppings

    Rice pilaf

    Chef’s choice vegetable

    Dessert

    Coffee/Tea

    Can I prepare some of my meals? Yes, every floor has a common room kitchenette with a shared refrigerator and stove available to all Cyclon attendees. Microwaves may be present in some common rooms. If you wish to prepare your own meals, you will need to bring your own dishes, pots, eating and cooking utensils. In addition, you will be responsible for cleaning materials and clean up.

    Can I change my mind and add on or cancel some of the meals after I have arrived at the University? Sorry, you can’t. The meals have to be confirmed well in advance of Cyclon.

    What about special dietary needs or allergies? Please indicate any dietary requirements or allergies on your registration form. The organizing committee and Laurier will do everything they can to accommodate.

    ENTERTAINMENT

    Cyclon is almost as much a social event as a recreational cycling event! Meeting other people, and our common interest in cycling, help to provide the camaraderie that makes Cyclon so special and so successful.

    Friday: There will be a reception beginning at 6:00 p.m. at the Granite Club located across the street from the residence. What better way to break the ice, meet up with old friends, and make new ones? The reception on Friday evening will include pizza and snacks as well as a few games to facilitate networking, especially for those joining us for the first time. We will also be running educational workshops. Alcohol will be available for purchase from the Granite Club.

    Saturday and Sunday afternoon: Come and join a social after-ride reception with light snacks. Snacks will be offered in the main-floor residence lounge, managed by Wilfrid Laurier University staff from 2:00 –4:00 on Saturday and Sunday only. You will be on your own for Saturday and Sunday lunches, so you will have an opportunity to enjoy the local dining hot spots or a picnic on your chosen ride.

    Saturday night: Similar to last year, we will have some great group dining/entertainment choices for you, or you can explore Waterloo on your own. More detail will be provided as we get closer to the event.

    NEW FOR 2019Sunday Night: This year our banquet will be held in The Turret a newly renovated hall with plenty of space for a proper sit-down dinner, dancing and paid bar service. Following last years positive feedback, we have engaged the same caterer and re-booked Black-Tie Entertainment for our DJ services for a
    lip-sync competition. Prizes will be awarded to the person or team with the best lip-sync skills and costumes. Email your lip-sync song selections to: cyclon@tbn.ca.

    COSTS AND PACKAGE OPTIONS

    Package includes:  Cycling tours, Friday Pizza and snacks, Sunday gala dinner, and three nights accommodation.

     BASE COST TBN Member   Non-Member
     On or before Friday May 31st June 7th, 2019 (Extended!) $295  $325
     On or after Saturday June 8th, 2019  $325  $355


    Paid Options: (all prices include taxes)

    • Three breakfasts - $45 (must take all three)
    • Breakfast - Varied hot and cold items will be offered each morning at the Granite Club located across the street from the residence – sample menu in section entitled MEALS

    Parking:  Parking is free in designated lots – LOT#9 and LOT#31 – conveniently located behind the residence or across the street in the stadium parking lot for the duration of our stay (Thursday and Monday inclusive). 

    REGISTRATION

    For Cyclon 2019, registration is limited to 150 people.

    Deadlines Dates
    Early-Bird Discount Ends: Friday May 31st June 7th, 2019 – midnight (Extended!)
    Registration Closes:

    Monday. July 8th, 2019 – midnight

    Cancellation Deadline:

    Friday. July 12th, 2019 –  midnight


    How do I register for Cyclon?: TBN requires that all event registration be done on-line through the TBN website. Payment must be processed during on-line registration with your credit card or with a PayPal account. To ensure that a spot will be reserved for you at Cyclon, go to the TBN website at www.tbn.ca/cyclon, and click on the Cyclon registration link. Registration will close midnight Monday, July 8th.

    When is the Early Bird deadline?: The early bird discount period for Cyclon ends Friday June 7th, 2019. All registrations must be received on or before Friday June 7th, 2019 to qualify for the Early Bird discount. By registering early, you save $30 a person.

    When is the registration deadline?  You can register until Monday, July 8th, 2019. 

    I have registered for Cyclon. Is my spot reserved?: Your spot at Cyclon is reserved when you complete your on-line registration and payment. Please ensure that you provide your correct email address when you register for yourself and your guest(s). We use this email address to send you additional information and directions. Please check your Bulk or Spam email folders in addition to your inbox. Last year a number of people, particularly those with Rogers and Yahoo accounts, received their Cyclon emails in these folders.

    Am I guaranteed a ride to and from Cyclon if I indicate during registration that I would like one?: No. We rely on the generosity of other cyclists with cars to help with transporting people and bikes. We cannot guarantee rides or bike transport.

    Should I pay the person who offers transport?:  While we cannot enforce payment, we highly recommend that you offer to pay the driver a minimum of $20 each way or $40 return. Should you need to make arrangements with the driver for a pick-up or drop-off location that is unusual or distant, a higher fee payment may be warranted. These issues should be discussed with the driver in advance to ensure the driver is able to support your request.

    How can I register online if I don't have a computer?: You could ask a fellow club member with a computer to help you register for Cyclon, or take advantage of computer access available at any public library in Ontario.

    I am not a member. Can I get my TBN membership at the same time that I sign up for Cyclon?: Yes, you can - but become a TBN member first before you register for Cyclon. You will then get your TBN membership and save money by registering for Cyclon at the member's price. The TBN membership form is available at www.tbn.ca/join.

    What happens if I want to cancel my registration?: All cancellations are subject to a $50 per person cancellation processing fee. You may sell your package with the approval of the Cyclon director. IMPORTANT, PLEASE NOTE: NO refund of any kind will be made after Friday, July 12, 2019 - No exceptions!

    NEVER BEEN TO CYCLON?

    From Novice to Hard Core riders, here is what past attendees have to say:

    Terrific rides – “I’ve attended Cyclon 15 times … it has terrific rides and a great chance to connect with other cyclists.”
    Sam Bootsma, 15 time attendee

    Friendly and welcoming – “We had a great time, with a ride every day.  What stood out for me was how friendly and welcoming everyone was”
    Anne-Marie Corrigan, first time attendee

    Incredible Value – “A friend and I come from Booklyn every year … great atmostphere, lots of fun, and so well organized plus incredible value – Cyclon is unique, I haven’t seen anything like it in the U.S.”
    Renata Luisi, 6 time attendee (Brooklyn, New York)

    Great experience – “My first Cyclon was a great experience … good venue, nice people, great rides”
    Frantisek Maintlik, first time attendee

    Different rides to choose from – “For three days, you get to ride new routes in the countryside … There are all sorts of different rides to choose from.”
    Mick O’Meara, 6 time attendee

    Lots of wonderful things – “There are lots of wonderful things about Cyclon – different rides every year with activities like boat tours, fireworks, and museums and the chance to stay on for an extra day … for me the highlight each year is the gala dinner.”
    Galina Mushtaler, 5 time attendee

    A+ – “Cyclon had beautiful rides, a convenient location, and excellent food … overall I gave it an A+”
    Hallan Pajuoman, first time attendee

    Ride for every level – “Whether you’re a hard core rider or just getting into cycling, you’ll find rides for every level of rider, with the right distance and pace for you.”
    Dan Richards, 2 time attendee

    New routes in the country – “As a first time attendee, I loved that I got to try new routes in the country and also that I met tons of other riders.”
    Cathleen Sullivan, first time attendee

    I’ll come again! – “Great Cycling activity. It was my first time. I’ll continue attending. The planning of this event was superb!!!”
    Monica Aldana, first time attendee

    Something for Everyone! – “Cyclon is a terrific event where you have 3 days of riding in a group that matches your ability. The participants are very friendly and inclusive. Something for everyone!”
    Carole Sovran, multi-year attendee

    Click here to register

     

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