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CYCLON 2017   

FAQ and GENERAL INFORMATION

WHAT IS CYCLON 2017? 

Cyclon is a 3-day cycle touring mini-vacation which takes place over the August Civic Holiday long weekend. It is the major annual event of the Toronto Bicycling Network (TBN), a club for recreational cyclists with over 800 members. TBN is a volunteer run, not-for-profit club and Cyclon is a volunteer run, not-for-profit event. In its 30th anniversary year, Cyclon has previously visited Ottawa, Peterborough, Waterloo, Barrie, St. Catharines, Guelph, Belleville, and London.

In 2017, we are excited to return to Kingston - a beautiful, historic waterfront city just 2 1/2 hours from Toronto. Kingston will be the perfect location as Canada celebrates 150 years.  Equi-distant from Toronto, Montreal, and Ottawa, where the St. Lawrence River meets Lake Ontario and the Rideau Canal, Kingston is a perfect location for cycling.

What are some of the features of Cyclon 2017? 

  • Queen's University is walking distance from Kingston's downtown.  Downtown Kingston boasts a number of great restaurants, some of them on the waterfront, as well as bars (it's a university town, there will be bars!).  On Saturday night Cyclon members will organize local dinners - if you would like to volunteer and host a dinner, please email cyclon@tbn.ca

  • We also have a gala dinner on Sunday night. This is a great opportunity to spend time with new friends you have met on the weekend rides.

  • Home base is Leggett Hall, a university residence, with a courtyard as our shared backyard.  Please bring your camping chairs to turn the backyard into our living room for the weekend.

  • We have several rides that include ferry trips and two rides that cross into the United States.  If you want to have the option of doing a ride into the US, please remember to bring your passport.

 

CYCLING


What are the tour routes like?  Cyclon will feature 15-20 rides over four days.  Kingston offers some unique routes, with waterfront trails, country roads, small towns, and even ferry rides.

You will have your choice of a number of different cycling routes for each day of Cyclon.  The tours range from about 40 to 170 km in length and are based on the TBN ride categories:  Leisure Wheeler, Urban Roller, Short Tourist, Tourist, and Sportif.  For more information on these categories, visit our website (www.tbn.ca).  An experienced ride leader leads each tour. 

As in previous years, we will offer shorter rides on Friday afternoon and Monday morning for members who want to get the most cycling into their long weekend.

At registration, your Cyclon kit will provide a complete set of maps along with the phone number for the emergency support vehicle (SAG wagon) that will be on call and patrolling the routes.

In addition, the information package will contain maps to local attractions and services, and a complete schedule of weekend events.

One of the things to watch for this year is recommendations regarding lunch.  Some Sunday rides have challenges because there is no restaurant at the designated rest stop.  For those rides, we strongly recommend that cyclists come prepared with their own lunch. 


VOLUNTEERING

Volunteering is a great way to meet people and help make the event as great as possible.  This year we're starting early with our recruiting!  Here are some, but not all, areas where help will be required:

  • We need people to help manage traffic/unloading at check-in.  Due to its location and lack of a reserved area for unloading, things could get a little hectic when most people start arriving on Friday afternoon.  To move the process along, we are looking for a few volunteers that can help members unpack at the front of the building and put their stuff inside while they park their cars.  Since the entire residence is only occupied by Cyclon attendees, everyone's stuff should be safe just inside the doors until they return from parking the car.

  • We will need volunteers on Saturday and Sunday to help put out refreshments and snacks for returning riders.  Snacks are typically available between 2:30 and 4:30 pm, so you would have to plan your ride accordingly (i.e. arrive by 2 to start preparing).  Volunteers will also be required for the post-snack clean up.

  • We need volunteers to help decorate some common areas on Friday morning, and possibly for the Sunday night Gala dinner as well.

  • We need volunteers to lead the stretch classes and a someone to manage a possible massage area

  • And, as always, we need ride leaders and sweeps!

Volunteering is what makes this event possible.  If interested, please email cyclon@tbn.ca and we will be in touch.



ACCOMMODATION

We will be staying at Queen's University, in Leggett Hall.  The residence is within walking distance of Lake Ontario as well as beautiful downtown Kingston with restaurants, bars, and stores.

The Cyclon committee is aware that breakfast has been a challenge in the past.  This year, we will have a decent breakfast with a range of options at $34 for 3 breakfasts.  All breakfasts will be hosted in a building near our residence. 

For 2016, TBN will be the only group in our residence.  The University residence features two bedroom suites with one double bed in each room, semiprivate washrooms (one washroom is shared between two adjoining bedrooms), air-conditioning, elevator access, and lounges with televisions and kitchenettes on each floor.

A standard registration is three nights (Friday arrival to Monday departure).  However, we encourage you to extend your weekend by an extra day or two.  You will have the option to book for Thursday and / or Monday evening to enjoy the sights and cycling around Kingston ($52/pp/pn).

The University Residence is a smoke-free facility.

What is provided in the bedrooms?  All bed linen, towels, and face cloths are provided, but you may wish to bring extra towels or your favourite blanket, or pillow.  You may also want to bring a hair dryer. 

Can I choose my roommate?  Definitely – we prefer that you do. Simply indicate in the Cyclon registration form the name of the person with whom you wish to share a suite. Any children attending Cyclon will be billeted with their parents.

What if I come on my own?  If you do not indicate a suitemate on your registration form, you will be placed in a suite (2 adjoining but separate bedrooms with one shared washroom) with a participant of the same gender, and when possible, of similar age. 

Address: (virtual tour:  http://residences.housing.queensu.ca/virtualtours/leggett/ )

 Leggett Hall / Queens University

 194 Stuart Street
 Kingston, ON  K7L 5V2
 (Stuart St & St. Lawrence Ave.)

 

ENTERTAINMENT

Cyclon is almost as much a social event as a recreational cycling event! Meeting other people, and our common interest in cycling helps to provide the camaraderie that makes Cyclon so special and so successful.

Friday:  There will be a reception beginning at 6:00 p.m. What is a better way to break the ice, meet up with old friends, or make some new ones? The reception on Friday evening will include pizza and snacks as well as a few games to facilitate networking, especially for those joining us for the first time.

We have the exclusive use of a large courtyard where we will spend much of our socializing time.  Please bring your camp chair. 

Saturday and Sunday afternoon:  Come and join a social after-ride reception, enjoy the light snacks and the camaraderie of other cyclists. 

Saturday night:  Similar to last year, we will will have some great group dining/entertainment choices for you, or you can explore Kingston on your own.  More detail will be provided as we get closer to the event. 

Sunday night:  Sunday night is reserved for our Gala Dinner and Dance which will be held at Queen's University (no need to drive or catch a shuttle bus).  It features a dinner followed by a DJ-hosted dance. Bring your dancing shoes! 


 

COSTS AND PACKAGE OPTIONS

Package includes:  Cycling tours, Friday Pizza and snacks, Sunday gala dinner, and 3 nights accommodation.

Base Cost:  watch for final costs

Paid Options:

  • Three breakfasts
    (must take all three)

  • Breakfast should be decent this year.  Varied hot and cold items will be offered each morning.  The cafeteria is a short walk from the residence. 
  • Thursday night accommodation
  • Monday night accommodation  

Parking:  Parking is free on the weekend from 4:30 pm Friday to 7:30 am Tuesday.  Outside of these hours, it is $14 per day or $1.25 per half hour.  Parking is at a municipal lot, on campus, a short distance from our Residence. 

You will be on your own for Saturday and Sunday lunches, so you will have an opportunity to enjoy the local dining hot spots or a picnic on your chosen ride.

Can I prepare some of my meals?  Yes, every floor has a common room with a shared refrigerator and a microwave oven - available to all Cyclon attendees.  If you wish to prepare your own meals, you will need to bring your own dishes, eating and cooking utensils, and pots.  In addition, you will be responsible for clean up. 

Can I change my mind and add on or cancel some of the meals after I have arrived at the University?  Sorry, you can’t. The meals have to be confirmed a few weeks before we arrive at Cyclon.

What about special dietary needs or allergies?  Please indicate any dietary requirements or allergies on your Registration Form.  The organizing committee and Queen's University will do everything they can to accommodate. 

REGISTRATION

For Cyclon 2017, registration will be limited to 200 people.

How do I register for Cyclon:  TBN requires that all event registration be done online through the TBN website, where you can pay with your credit card or with a PayPal account. 

When is the Early Bird deadline?  Watch for details on the The Early Bird discount period for Cyclon which will end at the end of May.

When is the registration deadline?  TBA  

For up-to-date information prior to Cyclon, continue to check this FAQ on our website: www.tbn.ca/cyclon  

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